What is the Free Seating Chart Tool and how does it work?

The Free Seating Chart Tool is an online drag-and-drop interface that helps you design your wedding reception or ceremony layout. You can add and arrange tables, chairs, and guests to build your perfect wedding seating arrangement, including head tables, sweetheart tables, and VIP sections.

Is the tool really free? Are there any hidden fees?

Yes. Eventifai’s wedding seating chart maker is completely free to use for creating, editing, and exporting seating plans. Optional premium upgrades are available for users who want advanced planning tools, but there are no hidden fees for basic use.

Do I need to create an account before using the wedding seating chart maker?

You can start designing right away, but creating an Eventifai account allows you to save, edit, and reuse your wedding seating charts anytime. Signing up also gives you access to other free planning tools such as the checklist, budget planner, and digital invitations.

What types of layout and design options are available?

The tool includes round, square, and rectangular tables, plus areas for head tables, sweetheart tables, dance floors, and ceremony seating layouts. You can fully customise your wedding floor plan to match your venue.

How do I assign guests and manage the guest list in the tool?

Import or enter your guest list, then drag and drop guests into specific tables or seats. You can group guests by family, friends, or bridal party, manage plus-ones, and handle special cases such as seating divorced parents or VIPs. The tool integrates RSVP tracking and guest management for easy updates.

Can I export or share the seating chart?

Yes. You can export your completed wedding seating chart as an image or PDF to share with your venue, planner, or catering team. This ensures everyone has the same view of your table layout and guest assignments.

How does this tool help with tricky seating scenarios?

The tool allows you to visualise seating for challenging arrangements, such as how to seat divorced parents at a wedding, where to place your bridal party, or how to design a sweetheart table layout. You can experiment with configurations to find the most comfortable and thoughtful setup.

How does the seating chart tool integrate with RSVP tracking and guest management?

The seating chart maker connects directly with Eventifai’s RSVP tracking and wedding guest management software. When a guest confirms attendance or cancels, their status updates automatically on your seating chart, keeping your table assignments accurate in real time.

What are the benefits of using a digital seating chart vs. paper?

Digital seating charts are faster and more flexible. You can drag and drop guests, adjust layouts instantly, share with your vendors, and integrate with your RSVP list—all without redrawing layouts or losing data.

What if there are last-minute guest changes or cancellations?

You can easily update your wedding seating chart at any time. Simply move guests, delete seats, or rearrange tables—your layout and assignments will adjust automatically and remain organised.

Are there limits on number of guests or tables?

For most weddings, there are no limits. The free seating chart tool supports large guest lists and multiple layouts. If your event exceeds standard capacity, you can contact Eventifai support for assistance.

Can I use the tool for non-wedding events?

Yes. Although it’s designed for weddings, the seating chart maker can be used for other celebrations such as quinceañeras, baby showers, birthdays, and corporate events.

Is the seating chart maker mobile-friendly?

Yes. Eventifai’s free seating chart tool works on desktop, tablet, and mobile devices so you can create or edit layouts anywhere, anytime.

Who should I share my exported seating chart with?

You can share your exported wedding seating chart with your planner, venue coordinator, caterer, and decorator to ensure everyone is aligned on table assignments and floor layout.

Are my guest lists and data private?

Yes. All guest information and seating data are securely stored in your Eventifai account. Only you and collaborators you invite can access your charts and guest lists.

The 100% Free Seating Chart Tool. Drag & Drop Your Event to Perfection.

Stop struggling with spreadsheets. Use Eventifai's easy-to-use, visual seating planner software to create, assign, and print your perfect floor plan in minutes for any event.